ADMIN ASST III (TIME COORDINATOR)
Join the diverse and dynamic team that powers Michigan's largest energy provider and one of the nation's largest gas and electric combination utilities.
Consumers Energy services 6.
7 million of Michigan's 10 million residents - caring for our friends and neighbors in all 68 Lower Peninsula counties.
We embrace a cleaner and leaner utility vision focused on eliminating energy waste and adding renewable energy from sources such as wind and solar.
At Consumers Energy, we offer more than just a place to work.
We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages.
We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day.
We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose:
world class performance delivering hometown service.
This position will be available at the Royal Oak headquarters,however, candidate will have the option of working remotely within any city in Michigan
Department Summary
The Equivalent Straight Time (EST)/Time Coordinator position is a complex role that encompasses the overall management of Gas and Electric OM&C time charges.
This role impacts Distribution Operations O&M and Capital budgets and uses lean management & continuous improvement to meet aggressive financial targets.
Job Description/Responsibilities
- Review OM&C timesheets for accuracy.
- Review and track overtime call-outs from ARCOS.
- Use the working agreement and local labor agreements to determine which rules apply when calculating EST charges.
- Use Excel to calculate and document EST charges.
- Enters EST charges into SAP weekly.
- Hold standardized EST charge review meetings, and log meeting minutes.
- Hold business partners accountable for following the standard work instructions.
- Escalate risks to leadership and take steps to develop countermeasures.
- Work with cross functional teams to problem solve and identify waste elimination opportunities.
Required Qualifications
- High School diploma OR equivalent.
- Two or more years of applicable work experience.
- Proficient in Microsoft Word, Excel, and Outlook.
- Experience in customer service and/or the hospitality industry.
- Ability to multi-task and execute standard work instructions across multiple business units.
- Ability to prioritize and manage schedules based on the needs of the operation.
- The successful candidate must be detail oriented, able to work under pressure, meet deadlines, while maintaining a high degree of confidentiality.
Preferred Qualifications
- Associates degree.
- SAP Proficiency.
- SharePoint Proficiency.
- Ability to present, speak in front of crowds, and conduct meetings.
- Expertise on the working agreement & local union agreement related to EST and timesheet codes.
- Proficiency with the understanding of lean management and the related concepts.
- Expertise on use of Excel to develop templates & reports, through use of formulas & Excel functions.
Essential Functions
- Calculating hours to charge OM&C employees using Excel.
Time Coordinators are required to manipulate Excel entries based on data changes.
- Using CATS timesheet transactions to review OM&C timesheets, correct errors, and review IDOC errors.
In addition, the EST hours calculated must be entered into SAP back office (PA30).
- Tracking hours charged by OM&C employees for multiple overtime assignments daily.
- Effective two-way communication with the Union & Field Leadership.
- In-depth knowledge of the working agreement and EST Charging Rules.
- Performs administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload and organizing and conducting assignments according to deadlines.
- Provides backup phone and customer support.
- Prepares and composes letters, reports, and correspondence and performs other clerical administrative support duties as directed from time to time.
- Maintains confidentiality.
- Performs or establishes procedures for all clerical functions and actions including phones, filing, and general word processing, tracking of information, maintaining logs/spreadsheets, and other similar administrative support.
- Under general direction, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other areas of the Company, etc.
- Ensures that requests for action or information are relayed to appropriate staff members; ensures that information is furnished in a timely manner; decides whether a higher authority should be notified of important or emergency matters.
- Periodically evaluates process and program effectiveness and takes action to maintain continuous improvement.
- Follows all safety rules and procedures and contributes to the safety of co-workers and the general public.
- Performs responsibilities in a manner that clearly shows effective communication and cooperation and that promotes open exchange of information, respect, high ethical standards and professionalism.
- Maintains work areas in a clean and orderly manner.
- Individuals should exemplify safe work practices and follow the Company s compliance standards.
- Regular attendance is expected.
Hours and Travel
- Hours of operation are 40 hours weekly between the hours of 7:
30 am 6:
00 pm. - Meet travel requirements of the position.
- Work a flexible schedule, which may include evenings, weekends, holidays and overtime.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
- The employee is frequently required to stand and walk.
- The employee is occasionally required to climb or balance and stoop, kneel, or crouch.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment.
The recommended maximum weight for employees to lift without the aid of other employees or a lifting device is 35 pounds.
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Estimated Salary: $20 to $28 per hour based on qualifications.
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